Info for Speakers

Are you interested in speaking at Netroots Nation? Our trainings and panels are submitted by community members, and our agenda is chosen from those submissions. The 2024 call for submissions is closed. 2025 submission will open in January of 2025.


Netroots Nation 2024 Speaker Information

When and where will my panel or training happen?

All panels and trainings will be held in meeting rooms at the Baltimore Convention Center, and scheduled during the breakout slots noted in the Schedule Overview. We’ll be assigning times to sessions within the next several weeks and will be in touch once we’ve done that. Rooms will be assigned after they are scheduled. We’ll email you your room assignments, as well as additional details about how the rooms are set up, the equipment that will be available, etc.

⭐ How are the rooms set up? Can I show slides or a video during my session?

  • Both panel and training rooms with be set in theater.
  • Panel rooms will have podiums and a head table on a stage, with seating for the moderator and 4 speakers. Each seat and the podium will have a wired microphone.  If anyone on your panel needs an accessible stage, please email us immediately so we can ensure your session is in a room with a stage ramp.)
  • For training rooms, there will be a podium and head table for up to two trainers, no stage, and a pair of wireless microphones.
    FOR ACCESSIBILITY FOR EVERYONE, ALL SPEAKERS NEED TO USE THE SUPPLIED MICROPHONES.
  • Each room will have a screen and projector with an HDMI cable connection to the podium; you must bring your laptop  (and dongle if you don’t have an HDMI port) to connect it to the projector. If you want to share a video, make sure it is stored locally on the computer you are using, as the Wifi sometimes gets overloaded.

How do I update my bio?

We are using a new speaker portal this year, so even if you have been a speaker in the past, you will need to set up a new profile this year. You will receive an email from noreply@notifications.socio-mail.com with the subject line Collaboration with Netroots Nation 2024. that will contain your individual link to get your speaker profile set up.  This page has more information about setting up your speaker profile.
NOTE: This is separate from your attendee profile.  You still must register and access the app as an attendee.

Do I need to register?

Because most of our 400+ speakers participate in the full conference, we ask that speakers purchase registration. For those that need it, we offer a discount for trainers and speakers.  (Please note that this discount is only available to panel organizers, moderators, speakers, and trainers.) The cost of registration will increase as we get closer to the event, so consider registering early.

That said, we never want finances to keep an important voice from being heard. If you can’t afford the discounted rate or will only attend your session, we have a limited number of speaker fee waivers. To request a waiver, please fill out this speaker fee waiver form.

How do I get into the event app?

Netroots Nation uses WebEx events (formerly Socio) for our convention app. We highly recommend downloading the app and logging in early to poke around and start interacting with folks. Information on downloading and using the app can be found here.

In the App, you will have an attendee profile separate from your speaker profile. This is how people will connect with you so take some time and fill out the App attendee profile completely. Your speaker profile in the app is pulled directly from our website, so if you have not yet created your bio above, your speaker profile will show your name only, so please make sure it is up to date (see above).

What about food/travel/lodging?

Attendees are responsible for their travel. Most people coming from out of town choose to stay at the conference hotel, the Hilton Baltimore Inner Harbor, where we have reserved a block of rooms at a discount.  While there are coffee breaks and happy hours (where some food and drink are provided) during the conference, you will be on your own for meals.

Will my session be streamed? Can people who aren’t attending Netroots Nation watch my session?

Three panel rooms will be filmed, so select panels will be streamed through our event app. Folks who can’t join us in person can purchase a virtual-only ticket, which will give access to approximately 40 hours of filmed content, plus some sessions that will be presented virtually only. Speakers on streamed sessions will be sent their link and can share and use their recordings as they see fit.

Anything else I need to know?

We’re promoting the full conference heavily, but we’d love your help spreading the word about your session. We’ve created a promotional toolkit just for speakers that includes sample social media posts, an email template and a graphic you can use.

Things you can do to promote your session:

  • Post an announcement about your training on your/your organization’s blog or website
  • Email your organization’s list about it
  • Create a Facebook event invite for your training, add Netroots Nation as a cohost, and post to the Netroots Nation page.
  • Tweet about it with the #NN24 hashtag!

If you have additional questions, concerns, or changes to your panel, please email us at panels@netrootsnation.org. Thank you!