Exhibitor Information for NN18
(Consider bookmarking this page for future reference.)
The Town Square (aka the Exhibit Hall) will once again be the hub of activity for Netroots Nation. The Town Square will include our popular lounge, games, Town Square stage, convention coffee breaks, and multiple radio broadcasts. Attendees will also be able to access the General Session and Training Sessions through the Town Square.
This page gives you basic information about your Exhibitor Benefit Package as well as logistics. If you have questions about your booth or need any clarification or information, we urge you to contact us. We are happy to help and like hearing from you.
For any questions relating to your exhibit booth, please contact:
Linda Lee (Town Square Manager)
Important Dates and Deadlines
|Thursday, July 19th, 2018||Maloney Productions Discount Deadline Date for Orders Received with Payment 5:00 PM|
|Friday, July 28th 2018||Last day for Advance Shipments to arrive at Warehouse|
|Wednesday, Aug 1 2018||Direct Delivery to Show Site* 12:00 PM To 4:00 PM|
|Thursday, Aug 2 2018||Direct Delivery to Show Site* 8:00 AM To 10:00 AM|
|Exhibitor Move In|
|Wednesday, Aug 1 2018||12:00 PM To 6:00 PM|
|Thursday, Aug 2 2018||8:00 AM To 10:00 AM|
|Thursday, Aug 2 2018||10:00 AM To 5:00 PM|
|Friday, Aug 3 2018||8:30 AM To 5:00 PM|
|Saturday, Aug 4 2018||8:30 AM To 3:00 PM|
|Exhibitor Move Out|
|Saturday, Aug 4 2018||3:00 PM To 6:00 PM|
|Saturday, Aug 4 2018||Carriers MUST be checked in by 5:00 PM|
|Saturday, Aug 4 2018||All exhibitor materials must be removed by 6:00 PM|
There are two locations you can ship your booth materials to: the Advanced Warehouse or Direct to the Show Site. We suggest shipping to the Advanced Warehouse since the window to ship to Direct to the Show Site is short. Shipping labels for either location are included in the Maloney Productions Exhibitor Kit.
Advance Shipment to Warehouse
5301 Jefferson Highway
Shipments to the Advanced Warehouse must arrive before Saturday, July 28, 2018
Any materials received at the warehouse outside of these dates will incur a surcharge.
Direct Shipment to Exhibit Site
900 Convention Center Blvd.
Direct shipments to the exhibit site must arrive on one of the two days below:
|Wednesday, August 01, 2018||12:00 PM To 4:00 PM|
|Thursday, August 2, 2018||8:00 AM To 10:00 AM|
NOTE: You are permitted to carry any items in during Booth Set-up Hours.
Ordering Booth Furniture, Electricity and Other Services: Reference the Malony Productions Exhibitor Kit to order any additional furniture and show services you might like, including:
- Additional furniture
- Electricity for your booth
- VPN lines for steaming internet (basic wireless is provided for free in the Town Square. This will allow you to check emails, surf the net, etc.)
- Freight handling
You will need your booth number to place an order. If you have any questions about this ordering process, please contact Maloney Productions at 1-800-941-SHOW or firstname.lastname@example.org
Maloney Offers Some Discounts. Deadline is July 19th.
What Comes with Your Booth and Show Colors
- Backwall Drape: 8′ High – Gold/Green/Purple/Gold (Mardi Gras colors!)
Sidewall Drape: 3′ High – Gold
Facility Carpeted: No
One (1) 6′ Skirted Table (per 10 x 10 booth)
Two (2) Plastic Contour Chairs (per 10 x 10 booth)
One (1) Wastebasket
One (1) Booth ID Sign
Town Square Location: The Town Square, along with the conference registration desks, will be located in Hall B1 of the Ernest N Morial Convention Center
Wi-Fi: We will offer free wireless in the Town Square, good for basic web surfing and email. If you need a faster connection, you can order it through the Convention Center. See Page 23 of the Maloney Productions Exhibitor Kit.
Floor Plan: Netroots Nation Town Square Map
Food: Hey, staffing a booth is hard work! So if you’re looking to fuel up there are a couple of food options in the convention center.
Netroots Nation App. Our 2018 conference app will soon be available on the App Store and on Google Play. Do not forget to promote your booth on the Netroots Nation app (#NN28 Social section) by using the hashtag #nn18 in YOUR social media feed.
Town Square-Only Passes: If you have staff that will be working your booth, but have not paid for a registration, they will need to have a Town Square-Only pass. Please send Linda their names and she will have passes set aside for them for pick up on-site at the registration desk. Each booth is limited to 4 Town Square-only passes.
Transportation: From the New Orleans airport, there are several options to get to the Convention Center area. The fastest is taxi or Lyft/Uber. Directions to the Ernest N Morial Convention Center. The official Netroots Nation room block is at the Hilton New Orleans Riverside. Directions to this hotel can be found here. Parking around the Convention Center can be found here. As a reminder, we are in Hall B.
Marketing Your Booth: Needs tips on how to get attendees to your booth? Contact Linda Lee and she would be happy to suggest a few ideas. And don’t forget to use the conference hashtag #nn18 across your social media platforms to promote your booth before and during Netroots Nation.
If you’re a non-profit, here is an article with some good tips (except for #10, which doesn’t help your neighbor relations) about making the most of your booth experience. If you’re a small business, check out this article. Finally, if you’re interested in having a small catered event at NN, let Linda know and she’ll connect you with the staff you need to arrange this.
Attire: To make it as comfortable as possible, we would suggest wearing layers when staffing your booth, in case the Town Square runs too hot or cold for your taste.
Security: Though there will be security staff in the Town Square after-hours, we highly suggest taking any valuables with you, at the end of each day, to your hotel room. This includes laptops, mobile devices, customer/member information, etc.