Netroots Nation Proposal FAQ

SUBMISSION TIMELINE

Submission period opens: February 3
Q&A Webinar: February 11 at 3pm ET
Q&A Webinar: February 25 at 3pm ET
Submission period closes: February 28
Public Vote Period: March 4-9
Sessions Announced: Mid-late April


FAQ

How long do I have to submit a proposal?
You can submit your idea(s) anytime between February 3 and 28.

What types of sessions can I submit?
You can submit a panel (moderator and no more than four speakers) or a training (one or two presenters).

How are sessions chosen?
Once the submission period closes, the public will have a chance to vote on the sessions they want to see presented in Denver. This public vote is one consideration used in scoring the panel submissions. Proposals are also broken up by issue area or topic and reviewed by small committees of community leaders (Interested in scoring sessions? Sign up here!). Panels that advance past the first round are then reviewed again by the 2020 final selection committee, which makes the final decisions about what sessions are ultimately presented at Netroots Nation.

What does a good proposal look like?
Successful panels usually have a cross-issue focus, present an action-oriented take on an issue or share lessons learned, include experienced moderators and engaging speakers, and do not serve as commercials for a single organization or product. Successful trainings are skills-focused (as opposed to discussion or debate-focused) and range from beginner/basic to expert/advanced level. When you’re describing your panelists or trainers, be sure to tell us WHY they’re a good fit for your session and what their expertise is. Simply pasting in speaker bios isn’t as helpful.

How important is diversity really?
It’s incredibly important. Panels containing only white men will be rejected automatically, and panels that are gender balanced but don’t include people of color will not be scored favorably. We also value sessions that include local voices from our host city/state and strongly encourage you to include a local speaker in your proposal.

How long is a session?
All sessions are 60 minutes. You should allow time for Q&A within that time block.

When will my session take place?
Your session will be held on Thursday, Friday or Saturday (August 13, 14 or 15). Let us know if you have specific scheduling needs. The sooner we’re aware of scheduling limitations, the more likely we can accommodate.

Can I be the organizer and the moderator or a speaker?
Yes. There is a place to indicate that on the submission form.

Is there a cost for speakers to register?
Because we have more than 400 speakers each year, we do ask that speakers pay a small registration fee to help us cover some of the cost of attendance. The earlybird speaker rate is $195 for the full conference. We offer exemptions to this policy based on need. Information on how to request a complimentary speaker pass will be sent to session organizers once sessions are selected.

Does Netroots Nation pay for travel or hotel accommodation?
No. Speakers are expected to cover their own travel and hotel accommodations.

Will I get a confirmation email with a copy of my submission?
Yes. The email will come from activist@netrootsnation.org with a reply-to address of panels@netrootsnation.org. That’s the email to use to if anything looks incorrect or you have questions.

Can I edit my proposal after it is submitted?
Unfortunately not, so be sure to double check all the fields before submitting.

When should I expect to hear back about my submission?
You’ll find out in April if your session has been selected for Netroots Nation 2020.

Will the information I submit be released publicly?
Most of the information is just for our reviewers to have or so we can get in contact with you if we have questions. If your session is selected, we will post your session title and description, but you have a chance to revise/update before publishing.

What if I have other questions?
We’ll host a few webinars throughout the submission process to go over tips and guidelines and to give you time to ask questions. Those webinars will be held February 11 (3pm ET) and February 25 (3pm ET). Or, you can send an email to panels@netrootsnation.org.