Exhibitor Information Page

The Town Square will once again be a hub of activity at Netroots Nation, with booths, an attendee lounge and game area, concessions, book signings, media broadcasts and other fun features. If your sponsorship includes a booth and you have questions, please contact Linda Lee.

Exhibit Booth Deadlines
June 13th to
July 6th
Warehouse Receiving Dates
June 24th Furniture and Services Discount Order Deadline
July 13th Booth Set-up 12:00 pm – 6:00 pm
July 14th Booth Set-up 8:00 am – 9:45 am
Town Square open 10:00 am – 6:00 pm
July 15th Town Square open 11:30 am – 5:15 pm
July 16th Town Square open 10:15 pm – 3:00 pm
Booth Dismantle 3:00 pm to 7:00 pm


There are two ways you can ship your booth materials: Advanced Warehouse Receiving (less expensive) or Direct to the Show Site. Heritage Trade Show Services recommends shipping to the Advanced Warehouse if possible. Shipping labels for either location are included in the Exhibitor Kit from Heritage Trade Services, or you can download Booth Shipping Labels here. Please make sure your booth number is on ALL shipped boxes.

Advanced Warehouse Receiving
     Materials received outside of these dates will incur a steep surcharge.

Direct to Show Site
     You are permitted to carry items in yourself during booth set-up hours.

Booth Details

Ordering furniture, electricity and other services: Your 10’ x 10’ booth comes with a 6’ table, two chairs and a wastebasket. Within a few days of receiving your booth assignment, Heritage Trade Services will send you a log-in to their website. You can use this to order any additional furniture and show services you might like, including:

  • Additional furniture or carpet
  • Electricity for your booth
  • VPN lines for steaming internet (Note: Basic wireless is provided for free in the Town Square. This will allow you to check emails, surf the net, etc.)
  • Freight handling

The Heritage Trade Show Services site also provides important information in relation to your booth such as installation/dismantle hours and important deadlines. You will need your booth number to place an order.

If you have questions about this ordering process, please contact Heritage Trade Show Services at 314-534-8500.

Show colors: Booth colors are listed below.

  • 8’ Back drape: Blue/Gray
  • 6’ x 30” Skirted Table: Blue
  • 3’ Side drape: Blue
  • Booths are not carpeted. If wish to order carpet, you must order it through Heritage Trade Services.

Town Square Location: The Town Square is located in XXX of the Hyatt Regency Downtown.

Concessions: There will be a concession area in the Town Square (in the back near the game area).

Netroots Nation mobile app: Please fill out this form so we can include information about your booth in our mobile app.

Town Square-Only passes: If you have staff who will be working your booth but have not paid for a registration, they must have a Town Square-Only pass. Please contact Linda for these passes.

Marketing your booth: Want tips on how to get attendees to your booth? Contact Linda for ideas! Don’t forget to use the hashtag #NN17 across your social media platforms to promote your booth before and during Netroots Nation. Also, add yourself as an attendee to the Netroots Nation app so people can start networking with you right away.

Security: Though there will be security staff in the Town Square after-hours, we suggest taking valuables (including laptops, mobile devices and customer information you might be collecting) with you at the end of each day.