Exhibitor Information for NN16
(Consider bookmarking this page for future reference.)
The Town Square (aka the Exhibit Hall) will once again be the hub of activity for Netroots Nation, as well as the access point to the keynote/general session area. The Town Square will also include our popular lounge, concessions, games, two stages (This Week in Blackness and ShareProgress) and multiple radio broadcasts.
This page gives you basic information about your Exhibitor Benefit Package as well as logistics. If you have questions about your booth or need any clarification or information, we urge you to contact us. We are happy to help and like hearing from you.
For any questions relating to your exhibit booth, please contact:
Linda Lee (Town Square Manager)
|Exhibit Booth Deadlines/Town Square Hours|
|June 13th to
|Warehouse Receiving Dates|
|June 24th||Furniture and Services Discount Order Deadline|
|July 13th||Booth Set-up 12:00 pm – 6:00 pm|
|July 14th||Booth Set-up 8:00 am – 9:45 am
Town Square open 10:00 am – 6:00 pm
|July 15th||Town Square open 11:30 am – 5:15 pm|
|July 16th||Town Square open 10:15 pm – 3:00 pm
Booth Dismantle 3:00 pm to 7:00 pm
Shipping: There are two locations you can ship your booth materials to: the Advanced Warehouse (less expensive) or Direct to the Show Site. Heritage Trade Show Services recommends shipping to the Advanced Warehouse, if possible. Shipping labels for either location are included in the Exhibitor Kit that Heritage Trade Services will send you, or you can download Booth Shipping Labels here. Please make sure your booth number is on ALL shipped boxes.
Advanced Warehouse Receiving
Monday, June 13th to Wednesday, July 6th
(Warehouse hours M – F; 10:00am – 4:00 pm)
Any materials received outside of these dates will incur a steep surcharge
Ship Directly to Show Site
Wednesday, July 13th & Thursday, July 14th, 2016.
NOTE: You are permitted to carry any items in during Booth Set-up Hours.
Floor Plan: Click Here for Town Square floor plan.
Ordering Booth Furniture, Electricity and Other Services: Your 10’ x 10’ booth package comes with a 6’ table, two chairs and a wastebasket. Within a few days of receiving your booth assignment, Heritage Trade Services will send you a log-in to their website. You can use this to order any additional furniture and show services you might like, including:
- Additional furniture
- Electricity for your booth
- VPN lines for steaming internet (basic wireless is provided for free in the Town Square. This will allow you to check emails, surf the net, etc.)
- Carpet for your booth
- Freight handling
The Heritage Trade Show Services site also provides important information in relation to your booth such as installation/dismantle hours and important deadlines. You will need your booth number to place an order. If you have any questions about this ordering process, please contact Heritage Trade Show Services at 314-534-8500.
Heritage Trade Show Services Offers Some Discounts. Deadline is Friday, June 24th.
- 8’ Back drape: Blue/Gray
- 6’ x 30” Skirted Table: Blue
- 3’ Side drape: Blue
- Note: Your booth will not be carpeted. If you are interested in carpet, order it through Stetson Convention Services.
Town Square Location: The Town Square, along with the conference registration desks, will be located in the America’s Center Convention Complex, Hall 1.
Wi-Fi: We will offer free wireless in the Town Square, good for basic web surfing and email. If you need a faster connection, you can order it through Heritage Trade Show Services.
Concessions: There will be a concession area in the Town Square (in the back near the game area.)
Netroots Nation App. Our 2016 conference app is now available in the App Store and on Google Play. Please fill out this form, if you have not already, so that we can include information about your booth in the app.
Town Square-Only Passes: If you have staff that will be working your booth, but have not paid for a registration, they will need to have a Town Square-Only pass. Please send Linda their names and she will have passes set aside for them for pick up on-site at the registration desk. Each booth is limited to 4 Town Square-only passes.
Parking: Parking is available in the garage and surface lots throughout downtown St. Louis. The closest facilities to the America’s Center convention complex are a garage and lot located on Seventh Street between Washington Avenue and Convention Plaza. Check out the downtown parking map for more details.
Marketing Your Booth: Needs tips on how to get attendees to your booth? Contact Linda Lee and she would be happy to suggest a few ideas. And don’t forget to use the conference hashtag #nn16 across your social media platforms to promote your booth before and during Netroots Nation. Also, add yourself as an attendee to the Netroots Nation app so people can start networking with you right away.
If you’re a non-profit, here is an article with some good tips about making the most of your booth. If you’re a small business, check out this article. Finally, if you’re interested in having a small catered event at NN, let Linda know and she’ll connect you with the staff you need to arrange this.
Attire: The air conditioning in the Convention Center could make it a bit cool inside at some point during the day. So to make it as comfortable as possible, we would suggest wearing layers when staffing your booth.
Security: Though there will be security staff in the Town Square after-hours, we highly suggest taking any valuables with you, at the end of each day, to your hotel room. This includes laptops, mobile devices, customer/member information, etc.