Netroots Nation Proposal FAQ

What types of sessions can I submit?
You can submit a panel (moderator and no more than four speakers), a training (one or two presenters) or a Screening Series session/film.

How are sessions chosen?
Once the submission period closes, the public will have a chance to vote on the sessions they want to see presented in Philadelphia. This public vote is one consideration used in scoring the panel submissions. Proposals are also broken up by issue area or topic and reviewed by small committees of community leaders. Panels that advance past the first round are then reviewed again by the 2019 final selection committee, which makes the final decisions about what sessions are ultimately presented at Netroots Nation.

What does a good proposal look like?
Successful panels usually have a cross-issue focus, present an action-oriented take on an issue or share lessons learned, include experienced moderators and interesting speakers, and are not commercials for a single organization or product. Successful trainings are skills-focused (as opposed to discussion or debate-focused) and range from beginner/basic to expert/advanced level. When you’re describing your panelists or trainers, be sure to tell us WHY they’re a good fit for your session and what their expertise is. Simply pasting in speaker bios generally isn’t helpful.

How important is diversity really?
It’s incredibly important. Panels containing only white men will be rejected automatically, and panels that are gender balanced but don’t include people of color will not be scored favorably.

How long is a session?
All sessions are 75 minutes. You should allow time for Q&A within that time block.

When will my session take place?
Your session will be held on Thursday, Friday or Saturday (July 11, 12 0r 13). Let us know if you have specific scheduling needs. The sooner we’re aware of scheduling limitations, the more likely we can accommodate.

Can I be the organizer and the moderator or a speaker?
Yes. There is a place to indicate that on the submission form.

Is there a cost for speakers to register?
Because we have more than 400 speakers each year, we do ask that speakers pay a small registration fee to help us cover some of the cost of attendance. The earlybird speaker rate is $140 for the full conference (less than the cost of a day pass). We offer exemptions to this policy based on need. Information on how to request a complimentary speaker pass will be sent to panel organizers once sessions are accepted.

Does Netroots Nation pay for travel or hotel accommodation?
No. Speakers are expected to cover their own travel and hotel accommodations.

Will I get a confirmation email with a copy of my submission?
Yes. The email will come from with a reply-to address of That’s the email to use to if anything looks incorrect or you have questions.

Can I edit my proposal after it is submitted?
Unfortunately not, so be sure to double check all the fields before submitting.

When should I expect to hear back about my submission?
You’ll find out in April if your session has been selected for Netroots Nation 2019.

Will the information I submit be released publicly?
Most of the information is just for our reviewers to have or so we can get in contact with you if we have questions. If your session is selected, we will post your session title and description, but you have a chance to revise/update before publishing.

What if I have other questions?
We’ll host a few webinars throughout the submission process to go over tips and guidelines and to give you time to ask questions. Those webinars will be held February 11 (3pm ET) and February 20 (3pm ET). Or, you can send an email to