Exhibitor Information for NN19
(Consider bookmarking this page for future reference.)
The Town Square (aka the Exhibit Hall) will once again be the hub of activity for Netroots Nation. The Town Square will include our Town Square stage, games, complimentary convention coffee and refreshment breaks, and shopping opportunities.
This page gives you basic information about your Exhibitor Benefit Package as well as logistics, dining options, marketing your booth, et. If you have questions about your booth or need any clarification or information, we urge you to contact us. We are happy to help and like hearing from you.
For any questions relating to your exhibit booth, please contact:
Linda Lee (Town Square Manager)
Important Dates and Deadlines
|Wednesday, June 20th, 2019||Main Line Expo Discount Deadline Date for Add’l Furniture Orders|
|Monday, July 8, 2019||Last day for Advance Shipments to arrive at Warehouse|
|Wednesday, July 10, 2019||Direct Delivery to Show Site 10:00 AM To 4:00 PM|
|Exhibitor Move In|
|Wednesday, July 10, 2019||2:00 PM To 6:00 PM|
|Thursday, July 11, 2019||8:30 AM To 10:00 AM|
|Thursday, July 11, 2019||10:00 AM To 5:00 PM|
|Friday, Friday, July 12, 2019||10:00 AM To 5:00 PM|
|Saturday, July 13, 2019||10:00 AM To 3:00 PM|
|Exhibitor Move Out|
|Saturday, July 13, 2019||3:00 PM To 6:00 PM|
|Saturday, July 13, 2019||Carriers MUST be checked in between 5:30 pm- 6:30 pm|
|Saturday, July 13, 2019||All exhibitor materials must be removed by 6:00 PM|
There are two locations you can ship your booth materials to: the Advanced Warehouse or Direct to the Show Site. We highly suggest shipping to the Advanced Warehouse since the window to ship to Direct to the Show Site is very short. Shipping labels for the Advanced Warehouse are in the Exhibitor Kit.
Advance Shipment to Warehouse
Main Line Expo, Inc.
780 Fifth Avenue, Suite 160
King of Prussia, PA 19406
Netroots Nation 2019
Add Exhibiting Company Name and Booth #
Please make sure your booth number is on ALL shipped boxes.
Shipments to the Advanced Warehouse can arrive starting Thursday, June 20th and must arrive no later than Monday, July 8, 2019. Though, to be safe, try to get your shipment to the Advanced Warehouse by Friday, July 5th. Any materials received at the warehouse outside of these dates (June 20th – July 8th) will incur a surcharge.
Direct Shipment to Exhibit Site
Pennsylvania Convention Center, Hall G
Attn: Main Line Expo, Inc.
1101 Arch St.
Philadelphia, PA 19107
Netroots Nation 2019
Add Exhibiting Company Name and Booth #
Direct shipments to the exhibit site may only arrive ON Wednesday, July 10th from 10:00 am to 4:00 pm.
NOTE: You are permitted to carry any items in during Booth Set-up Hours. Commercial vehicles of any kind cannot be personally unloaded at the show site.
Ordering Booth Furniture, Electricity and Other Services: Reference the Exhibitor Kit to order any additional furniture and show services you might like, including:
- Additional furniture
- Electricity for your booth
- VPN lines for steaming internet (basic wireless is provided for free in the Town Square. This will allow you to check emails, surf the net, etc.)
- Freight handling
You will need your booth number to place an order. If you have any questions about this ordering process, please contact Main Line Expo at 610-265-6200 or firstname.lastname@example.org.
Main Line Expo Offers Some Discounts. Reference the Exhibitor Kit for discount deadlines.
What Comes with Your Booth and Show Colors
- Booth Drapes: 8′ High. Colors – Blue and Orange
Facility Carpeted: No
One (1) 6′ Skirted Table (per 10 x 10 booth)
Two (2) Plastic Contour Chairs (per 10 x 10 booth)
One (1) Wastebasket
One (1) Booth ID Sign
Transportation: If you’re flying into the airport, here’s a regional rail (via SEPTA) you can take from the airport to the nearest stop to the convention center, Jefferson Station. The cost is reportedly $6.75, one way. It only takes 31 minutes. Download the SEPTA app for more info including fares and schedules. General directions to the Pennsylvania Convention Center. Parking around the Convention Center can be found here. As a reminder, we are in Hall G of the Convention Center.
Town Square Location: The Town Square, along with the conference registration desks, will be located in Hall G of the Pennsylvania Convention Center.
If you are unloading materials from the loading dock, plug in this address to locate the Hall G loading dock – 191 N. 13th Street, Philadelphia PA.
Wi-Fi: We will offer free wireless in the Town Square, good for basic web surfing and email. If you need a faster connection, you can order it through the Convention Center. See Page 23 of the Exhibitor Kit.
Floor Plan: Netroots Nation Town Square Map
Food: Hey, staffing a booth is hard work! So if you’re looking to fuel up there are many close-by food options outside the convention center. And here are some dining options listed on the Convention Center website. You may want to especially check out the Reading Terminal Market (across the street from the convention center.) It is one of America’s largest and oldest public markets and has an extensive list of food and shopping options.
Netroots Nation App. Our 2019 conference app is now available on the App Store and on Google Play. Do not forget to promote your booth on the Netroots Nation app (Social Wall feature) and by using the hashtag #nn19 in YOUR social media feed.
Town Square-Only Passes: If you have staff that will be working your booth, but have not paid for a registration, they will need to have a Town Square-Only pass. Please send Linda their names and she will have passes set aside for them for pick up on-site at the registration desk. Each booth is limited to 4 Town Square-only passes.
Marketing Your Booth: Needs tips on how to get attendees to your booth? Contact Linda Lee and she would be happy to suggest a few ideas. And don’t forget to use the conference hashtag #nn19 across your social media platforms to promote your booth before and during Netroots Nation.
If you’re a non-profit, here is an article with some good tips (except for #10, which doesn’t help your neighbor relations) about making the most of your booth experience. If you’re a small business, check out this article. And here’s some good advice for standing out on a budget. Finally, if you’re interested in having a small catered event at NN, let Linda know and she’ll connect you with the staff you need to arrange this.
Attire: To make it as comfortable as possible, we would suggest wearing layers when staffing your booth, in case the Town Square runs too hot or cold for your taste.
Security: Though there will be security staff in the Town Square after-hours, we highly suggest taking any valuables with you, at the end of each day, to your hotel room. This includes laptops, mobile devices, customer/member information, etc.